Each year the PTO (not PTA here for some reason) at the elementary school hosts a silent auction as a fundraiser. We have attended since our first year in White Salmon, and now that I have a student, I've helped for the last two auctions.

It is a HUGE undertaking involving months of preparation that begins with contacting donors who are willing to give merchandise, gift certificates, tickets, and services to be auctioned off. I helped make phone calls to local businesses and we also went through the house and donated some things that were in great shape but that we no longer wanted. Damon also made 2 apple pies to be auctioned off.
My big auction job is to be in charge of gift certificate display. That means that for each donation for which we don't have actual merchandise, a sheet is printed off listing what the gift certificate is for. My task is to make these items a bit jazzier than their black and white print-outs by mounting them on colorful paper and adding logos, clipart, or brochure photos. The idea is to make the items more eye-catching to bidders, therefore getting more people bidding on an item, which leads to competition and higher prices.
The job is a pretty big one because probably at least half of the donations are gift certificates and none of the sheets can be printed out until a day or two before the auction.
Last year I did all the cropping and mounting by myself the night before the auction and didn't go to bed until 3am (or later?). Then I was at the school from 8:30 to 3:30 getting it all hung up along with all of the other set-up people.
This year I was determined to be a bit smarter and enlisted a couple of friends to join my little cropping party. Even with two other people working for 3 1/2 hours, I was till up until 2am the night before the auction! But, I was much more organized during set-up and got it finished earlier and with less stress.
The final set-up product is definitely worth the effort. Everyone tends to come into the gym pretty wide-eyed as they see the decorations of children's art hanging from wires strung across the room, the colorful banners indicating what items can be found, and the tables and walls full of the actual donations.

The auction has traditionally also been double billed as an ice cream social and has been a fun night for families and community members to gather and eat hot dogs, play on the school playground, get faces painted, jump in the bouncy house, and get balloon animals. However, it was also very crazy to try to keep an eye on children, wait in line for the balloon man,
and try to bid on items. After all, the real reason for the event was to raise money to be used for enriching school programs.
So, this year, the fabulous auction coordinator (pictured above) decided to try something new. She planned children's parties where parents could send their kids while they were bidding. For the mere cost of $5 a piece, our girls each went to a well-planned party in one of the school classrooms where they were supervised by adults and teenagers; got pizza, milk, and ice cream; and had loads of fun!
Maggie, of course, attended the princess party. She came dressed in her royal finery, but then got to decorate a wand, crown, and fairy wings before having her face painted. (That's a star, if you can't tell.)

Captain Adah attended the pirate party....aarrgh! It was quite a difference dropping off Adah at a room full of rowdy boys and (a couple) girls who were climbing all over the place sword fighting and then going down the hall to drop off Maggie where the girls were all sitting quietly glueing jewels and sequins onto crowns. I laughed out loud at the contrast.

When the bidding closed and we were waiting for the cashiers to open, all the princesses and pirates paraded through the gym. We went home with dried apples from a local orchard and multiple gift certificates. Damon's two pies sold for a total of $35.
The PTO went home with over $16,000!!!